Recording-to-publish pipeline
A coaching and media business
From finished recording to scheduled episode, with no hand-editing in between.
The problem
Every episode meant about four hours of follow-up work: transcripts, captions, uploads and scheduling, all done by hand. Publishing deadlines were being missed, and each miss threw off everything planned around it.
What it looked like day to day
- Publishing deadlines were missed, more than once.
- Social media posts and email sequences led up to every release, so one day's delay meant rearranging the whole schedule for the rest of the month.
- Each slip created chaos across the publishing calendar, not just for one episode.
- Worst of all, it was pure busywork. It didn't inspire anyone or solve any problem. It just had to get done.
What we changed
We wrote down every step between "recording finished" and "episode live", and decided which ones needed a person.
What we built
- A pipeline that produces the transcript and captions.
- Scheduled uploads, with no hand-editing in between.
The result
Four hours of work per episode became four minutes.
Finishing a recording now means the episode is nearly done, not that another half-day is starting. The calendar holds, so the posts and emails leading up to a release go out when they were planned. And those hours go back to the work that inspired people in the first place.
Next step
Let's find your hours
A Ways of Working Audit shows where your team's week goes, what it costs, and what can come back. You get the ranked list either way.